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9 tools every remote worker needs

Renaud | 13 march 2020

remote working tools
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Remote working, mobility, nomadism, freelancing… the labor world keeps evolving. In the United States, 38% of employees say they are able to work from home at least one day a week. In the United Kingdom, the number of people working from home rose from 800,000 to more than 4 million, and it’s estimated that another 1.8 million would do so if allowed.

This evolution of work patterns necessitates an adaptation not only of practices and processes, but tools as well! Thus, when one of our customer service agents decided to follow their spouse to Nancy, we had to recreate a work space (phone line, internet connection, IT materials) and revisit our method of working together.

Luckily there are more and more collaborative programs that allow remote working in the best conditions, whether it be occasionally, a few days a week or full time.

Here is our selection of must-have tools every remote worker should be using right now:

FOR DAILY COLLABORATION


Azendoo - for project management and collaboration


capture d'écran Azendoo

Azendoo is a collaboration and productivity tool for multi-location teams.

Thanks to a unique collaborative workspace, teams can communicate and have access to the same information no matter where they are. Document management is easily facilitated via numerous integrations within the tool: Evernote, Google Drive, Slack, Box, etc.

Azendoo therefore reduces the number of emails sent and improves teamwork.

.@azendoo is a project management and collaboration tool for multi-location teams #remote #tools

Proofhub - planning, collaboration and project organisation


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Proofhub is an "all-in-one" program for collaboration, organisation and planning that allows teams to work in total transparency from anywhere.

Numerous features allow collaborators to work more quickly and efficiently: online chat access, task distribution, deadline setting (Gantt project), document sharing, note-taking, opening of tickets on request, activity logs, etc.

Proofhub integrates with the most popular tools such as FreshBooks, Google Calendar, iCal, Box, Dropbox, Google Drive, OneDrive and Outlook to facilitate team collaboration.

Collaborate, organize and plan your projects with @proofhub #remoteworking

Quip - shared and collaborative documents


screenshot Quip

Quip is the perfect tool for working as a multi-location team! It includes a web and mobile app that facilitates shared work and collaboration. Each person on the team has access to the same online document, can view the most recent changes and exchange with colleagues thanks to internal chat within the document.

Quip also makes it possible to integrate polls, edit images or track project progress through an integrated calendar and dynamic tracking indicators.

Share and collaborate on your documents with @quip #remote #tool

Miro - online collaborative whiteboard


Miro is an online whiteboard allowing remote teams to write, draw, and modify or add content in real time. Available for computers, tablets and smartphones, Miro eases visual communication and collaboration between team members.

From brainstorming to design to taking notes in meetings, Miro is there for you daily.
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Share your ideas, designs, and brainstorming sessions with the online whiteboard @MiroHQ #remote #tool

TO BETTER COMMUNICATE FROM A DISTANCE



My Meeting Time - time zone converter to find best meeting times


Screenshot My Meeting Time

My Meeting Time is a simple website with a Chrome extension to help you easily organise your international meetings.

Provide your city as well as those of the different meeting participants, and My Meeting Time will automatically find possible times within habitual business hours. It’s as easy as that!

Easily plan your meetings all over the world with @mymeetingtime #remote #tools

RingOver - managing calls from anywhere


Ringover

With RingOver's web and mobile apps, your business phone follows you wherever you’re working: at the office, at home, in a coworking space, on the road or overseas…

RingOver also facilitates working remotely thanks to its collaborative features: conference calls, invitations to join a call, shared contacts, internal messaging...any many more!

With @RingoverGroup your business phones follows you wherever you're working #remote #tool

Slack - team communication workspace


screenshot slack

Slack is an internal chat platform that brings together all of your communication flows, providing each person with a shared workspace where conversations are organised and accessible. It allows exchanges between teams as well as document sharing and collaboration from anywhere.

Slack is particularly useful for teams working remotely: its messaging facilitates interaction and allows the organisation of discussions by team or project, with the shared screen feature making multi-site collaboration even easier!

As testifies one of their customers, Zapier, the interactive screen sharing, which allows Slack call participants to click, scroll, tap and even edit what is shared on the presentation screen, is a true anchor for their operations.

Better communicate with your remote teammates with @slackHQ #remote #tools

TO MANAGE YOUR TEAMS, EVEN FROM AFAR



Namely - human resource management platform


screenshot namely

Namely is an all-in-one HR platform that combines HR, payroll, benefits, time management and more.

Namely creates a unique experience for remote employees:
> It helps employees stay connected. When employees work remotely, it can be challenging for them to stay connected and feel like a part of the culture. With Namely’s company social feed, employees can stay in the loop with business updates from leadership, celebrate peers’ birthdays, and appreciate colleagues who have done a great job.

> It effectively tracks hours. When employees aren’t on location, it’s especially critical to track their time worked in order to stay compliant. With Namely, hours worked are clocked digitally and easily tracked by HR.

> It shares regular performance feedback. “Out of sight, out of mind,” may ring true for too many remote workers. Using a system to share regular performance feedback will help remote employees understand their progress, goals, and areas of improvement.

> It puts faces to names. Namely includes employee profiles, which everyone is able to customise. Even if everyone is not in the same office, they’ll be able to put a face to the name and have a clear understanding of the company org chart.

Handle your HR with @NamelyHR and connect with team members from a distance #remote #tool

TeamMood - daily team mood & morale tracker


screenshot Teammood

TeamMood is an extremely simple to use tool that allows the measurement of morale at work. With the help of a simple daily survey sent by email or Slack, each member of your team can anonymously indicate their mood and share comments.

TeamMood is particularly useful for measuring the well-being of remote salaried workers. How can you know if everything is going well without seeing for yourself or chatting over coffee? TeamMood provides a free space for self expression in total confidentiality, ensuring that the whole team can rest at ease.

Track your team's well-being with @teammood #remote #tool

Take a break, please - compulsory work break scheduler


screenshot take a break

Take a break, please is a web app for Mac, which obligates users to take regular breaks and take their eyes off the computer.

One of the traps of working remotely is to pass hours on end in front of the computer: no colleagues to interact with and no coffee breaks. With “Take a break, please,” you can regulate the amount of work time between each break as well as the duration of breaks. At the preset time, your computer screen is blocked, requiring you to take your break.

Hong Wee Teo started developing digital products a few years ago just for fun - and for a hobby, the result is impressive: http://supporturl.tumblr.com/. According to its creator, Take a break, please is very useful because staring at one’s computer screen for lengthy hours is an unhealthy practice.

Take a break, please, the genius app by @littlekuda #remote #tool

Want to add some more remote working tools to this list?


Contact us at ginelle.bell@ringover.com and we will be more than happy to include your recommendations in this article.