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What is internet fax and how does it work?

Traditional fax machines work by transmitting and reproducing documents over a telephone line. Transmission is based on a phone number connected to an output device (usually a printer). In essence, a fax machine involves two components: a transmitter and a printer.
Ringover’s internet fax solution makes it possible to send and receive faxes without a fax machine at all. By using the internet to transmit data, documents can be sent and received through email or with dedicated software.

What is internet fax and how does it work?

What is email to fax?

Email to fax allows users to forward faxes from a computer to a specific fax number. Get all of your faxes delivered securely to your inbox with Ringover’s email to fax feature. Never miss another fax with real-time alerts.

What is email to fax?

Introducing the better way to send faxes

Reduce faxing costs

Traditional fax machines can cost hundreds of dollars. Additional costs include toner, paper, ink, machine maintenance, and parts that may need to be replaced. Save money while adding functionality with a low monthly fee.

Reduce faxing costs

Send and receive from any device

Empower your teams to do their best work by introducing flexible faxing across devices—all they need is an internet connection. To send a fax, simply upload a document and enter the recipient’s fax number.

Send and receive from any device

Activate in seconds

Assign a fax number to a team member in a matter of clicks. Eliminate the need for expensive hardware and a lengthy set-up process with an internet fax solution that’s up and running from day one.

Activate in seconds

Go paperless

Organize your documents your way by only printing out the faxes you need. Say goodbye to shuffling through printed fax sheets to find the document you want. You can even go 100% paperless.

Go paperless

Keep your data protected at all times

Traditional fax machines send your documents through non-secure public telephone lines. Ringover’s internet fax solution offers built-in encryption that keeps your data safe and secure while it’s on the move.

Keep your data protected at all times

Why Ringover?

No fax machine needed

No fax machine needed

Send your first fax the moment you sign up with one-click account activation and even faster setup. Simplify the entire faxing process with an internet fax system you can rely on.

Stay flexible with cross-platform faxing

Stay flexible with cross-platform faxing

Maximize productivity both in and out of the office with multi-device faxing. Use your computer, tablet, smartphone, or any internet-connected device to send and receive faxes. Instantly.

Keep the number you have

Keep the number you have

At Ringover, we work tirelessly to keep you online, connected, and productive at all times. That’s why we make sure your transition is as smooth and non-disruptive as possible.

Manage your faxes in one place

Manage your faxes in one place

Ringover’s modern and intuitive interface makes it easier than ever to keep up with an ever-flowing stream of documents. Never misplace a fax again.

Rely on world-class security standards

Rely on world-class security standards

Ringover is trusted by more than 10,000 customers across diverse industries. We offer secure and reliable online fax services that keep you compliant with sector-specific standards.

Sending a fax from your computer has never been easier

01

Log into your Ringover account

Sign into your online Ringover account on any internet-connected device, including your smartphone, desktop computer, or tablet.

02

Fill in your recipient’s fax number

Pull up the window for faxing and enter your recipient’s fax number. Attach the file you want to fax. Choose a time to send the fax (you can send it now, or any time in the future).

03

Hit send

It’s really that simple.

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Professional online faxing for your business

Gain access to advanced faxing options

Introduce functionality with the option to share files from the cloud, fax large documents, send to multiple recipients, design custom cover sheets, and more.

Gain access to advanced faxing options

Experience total visibility

Sign into your Ringover account to access detailed fax logs. View every fax sent and received. Take control of your faxes with extensive tracking and an easy-to-use dashboard.

Experience total visibility

Choose your electronic signature

Eliminate the need for physical documents to record signatures with convenient electronic signature options. Gather signatures, expedite authorizations, and unlock productivity with Ringover.

Choose your electronic signature

Internet Faxing FAQs

Gone are the times when you needed a fax machine, modem, and printer to send and receive fax messages. With the business phone system offered by Ringover, your business can now enjoy simplified, unlimited, and cost-effective internet fax solutions. The best part is that it allows flexible faxing across all devices and platforms.

What is email to fax and how does it work?

Email to fax has become one of the most common ways to send a fax from a computer. By using email to fax, businesses can attach a document (usually as a Microsoft Word document or PDF file) to a regular email and forward them to a specific fax number. The other party then receives it through their fax machine or email inbox.

Can I access and manage faxes on any device?

All you need to view, send, receive, or manage faxes is a device with an active internet connection. You can use your Ringover app installed on your desktop, laptop, smartphone, or tablet. You can also access your Ringover account through an internet browser.

How does internet faxing work?

A traditional fax machine converts your document into an image, which is then converted into packets of data. While fax machines use telephone lines to transmit data electronically, a web-based fax solution relies on the internet rather than analog lines.

Can I keep my old fax number?

Ringover lets you keep your old fax number. Simply reach out to our support team to initiate a number transfer. If you don’t have a fax number yet, our solutions specialists will automatically generate one for you upon signup. You can choose between a toll-free number or a local number.

Is there a free online fax service?

Several free online fax service providers let you send internet fax messages without paying any charges. Listed below are a few of them:

  • Fax.Plus;
  • MyFax;
  • FaxZero;
  • HelloFax;
  • GotFreeFax;
  • PamFax;
  • SmartFax;
  • CocoFax.

However, you must note that these internet fax service providers let you send only a limited number of pages for free. Also, their free versions often place ads on the cover page. Moreover, you might not be able to receive fax messages when using such a free fax solution. For additional features, you will need to subscribe to their premium versions.

If you are looking for online fax for business requirements, it is better to go for business phone system providers like Ringover. They offer simple and cost-effective unlimited web fax solutions as part of their business phone plans.

Can you fax by internet?

Yes. You do not need a fax machine or physical infrastructure to send and receive fax messages anymore. Today, several internet-based fax service providers let you send and receive internet fax or e-Fax from your computer/mobile/other devices.

While traditional fax systems transmit data as pulses through telephone lines, online fax solutions send and receive documents through the internet using cloud technology. It eliminates the need for any physical infrastructure or hardware.

To avail of web fax solutions, you need only three things – a good internet connection, devices (like smartphones, tablets, and computers) or emails on which to receive the fax, and an account on a free or subscription-based internet fax service.

How much is an Internet fax service?

There are free internet fax service providers, but their free versions often have limited features. Paid versions of internet fax solutions are priced differently based on the features included in the plan.

For instance, if you go for a business phone system like Ringover that offers faxing solutions as part of its plan, the pricing starts at $19 per month for annual billing and $24 per month for monthly billing.

However, if you are looking exclusively for fax services, the starting prices are as low as $4 to $6 per month.

How do I fax something online?

You can fax documents online by choosing an internet-based fax service. You can either opt for an exclusive fax service or use the fax functionality of VoIP phone systems like Ringover that offer online fax for business owners.

Sending a fax online through business phone systems is simple. For instance, if you are using Ringover, you can send fax messages in the following steps:

  • Step 1: Subscribe to a business phone plan that suits your needs.
  • Step 2: Install the app on your mobile, laptop, desktop, or tablet.
  • Step 3: Log in to your account.
  • Step 4: Enter the recipient’s fax number and service extension on the faxing window.
  • Step 5: Attach the file you want to send.
  • Step 6: Choose a time (immediately or later).
  • Step 7: Click on the send button.

Can I send a fax from my Gmail?

Yes. You can fax documents from your Gmail using an online fax service. The process might differ slightly from one provider to another, but typically it involves the following steps:

  • Step 1: Get an online fax account by subscribing to an internet fax service provider. Make sure that you are using your Google account to sign up.
  • Step 2: Upon subscribing to the service, you will receive a fax number that you can use to receive fax messages.
  • Step 3: Compose the message on your Gmail and add the recipient’s fax number and service extension in the “To” field.
  • Step 4: Attach the document and click the send button.
  • Step 5: Likewise, you can share your fax number with others, and they can send you a fax from their Gmail by entering that number.