Interactive Voice Response (IVR) | Press 1, Press 2

What is an Interactive Voice Response?

An interactive voice response is a telephony solution that allows you to interact with callers in your company switchboard or call center using digit-enabled prompts (press 1 for sales, press 2 for billing, and so on). It is a burden-free and efficient way to route incoming callers directly to their desired service or to play informative voice messages that can provide answers to questions without the caller having to speak with an agent.

Enhance customer experience with a tailor-made IVR

Personalize your PBX

With a properly-configured voice menu, your callers will be automatically routed according to their needs avoiding unnecessary waiting and repetitive conversations.

Enhance your company’s image

Offering your customers and prospects an interactive option as soon as their call connects reassures them of your company's ability to respond to their request. An IVR allows you to display a professional image over the phone to win your caller’s trust.

Enjoy the ultimate IVR experience

From simple and multi-level IVR; transfers to users and groups; personalized voice messages and pre-recordings; call forward to an external number or call center; to call queue and on-hold music...Ringover's IVR can do it all. And, as always, right from your dashboard.

Forwarding to users or user groups

Use your interactive voice response to automatically send your incoming calls to the right people based on their skills. Create user groups by skill set and language for example to ensure calls always reach the most capable agent.

Multi-level IVR

Set up a multi-level interactive menu to guide your callers through to the right agent, user group or voice message. Create layers of options that prompt callers to press through a series of digits until they locate the specific solution to their need.

Data-based routing

Use your CRM data to route incoming calls to the users best suited to respond to the customer’s needs.

Forwarding to voice messages

Provide answers to the most frequently asked questions (e.g. opening hours, alternative contact information and special events) in the form of voice messages - either pre-recorded or created in just a few clicks using Ringover's online studio.

Forwarding to external numbers

Experiencing high call traffic? Outsourcing call handling services? Simply add your external service provider’s phone number into your IVR to divulge calls from your company and save your IVR from the backlog.

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Track and analyze all calls from your interactive voice response system

Visualize your call flow

Build simple or complex call flows from scratch and design the right outcomes. Enjoy a clear view of every step and sequence your inbound calls will follow and make improvements in just a few clicks. Noticing low call traffic on a particular IVR branch, for example? Simply delete or modify it in one click from the call flow visualiser.

Get detailed call statistics

Refine your call statistics using IVR-based filters to track every switchboard call in detail. Analyze the performance of each phone line using answer rate, average call duration, average response time and more.Use these indicators to improve your inbound call management.

Configure your interactive voice menu in real time and in simple steps

It only takes a few minutes to create the most efficient IVR for your business or call center (e.g. customer support) from your Ringover dashboard.

Set up your IVR in 3 minutes

Select your IVR opening hours to welcome your customers.

Define your IVR menu according to the different departments or call groups in your company.

Personalize your IVR voice messages in a few clicks with Ringover's online studio.

Take advantage of advanced features
connected to your interactive voice response

Call recording

For each of your IVRs, activate call recording if needed and listen to them in one click from your dashboard.

Multi-language voice messages

Create your IVR voice announcements in 16 different languages via Ringover’s online studio.

Queue management

Set custom rules for your queues. For example, prioritize certain IVRs or even specific VIP or high-value customers.

Call history routing

Route calls to the agent in your team who last dealt with a particular caller, for example.

Sequential call cascading

Optimize your call queues with sequenced call forwarding

Set up an automatic IVR survey

Ask your customers and prospects to share feedback on their last conversation with your sales or support agents by including a personalized, automated survey at the end of every call.

FAQs

Is there a limit to the number of levels in IVRs?

No, you can create as many sub-levels as you wish. However, take care to retain clarity and to not overwhelm your callers.

Can I combine an IVR with other call routing rules?

Absolutely. You may, for example, put an IVR in place during certain hours and then specify call distribution. Direct transfer to a group or user, ringing in predetermined order or simultaneously amongst other possibilities.

Can I find out how my callers are using the IVR?

Yes, you’ll have access to reporting based on selections made by your callers. This will allow you to modify your IVR accordingly - for example, if certain keys are rarely or never pressed or if callers tend to drop off at certain points.

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Features > Call distribution and queuing > IVR

Interactive Voice Response (IVR)
Press 1 for Sales, Press 2 for...

What is an Interactive Voice Response?