Have you ever encountered the following situation: You want to contact a client—but you’re on the road traveling. You want to contact this client from your business phone number, but it’s a landline and isn’t portable? Well, VoIP is the solution to that problem.

You can call clients or have them call you from anywhere in the world as a local number. And if you need more, you can create a specialized business number too.

If you are like many business owners, from the single entrepreneur in the coffee shop or garage to the CEO of a large corporation, you are either using a landline or smartphone to conduct business. That’s the new norm today.

However, a solution exists, one that has been accessible for years, called VoIP. VoIP is a game-changer, and any business can benefit from its inclusion in the organization.

What is a VoIP Number?

What Is VoIP?

What Is the Difference Between VoIP and a Landline Number

The Different Types of VoIP Numbers

Why Businesses Should Use a VoIP Number

How to Use VoIP Effectively

What Are Some Problems/Downfalls With VoIP Numbers, and How to Avoid Them

The Main Benefits and Disadvantages of VoIP Numbers

What is a VoIP Number?

VoIP numbers are phone numbers that use Voice over Internet Protocol (VoIP) telecommunications providers and the Internet to place calls, similar to how cell phone numbers use cellular networks and providers. Your VoIP number will perform exactly the same as any other number. Some differences, however, do exist in how you choose a VoIP number and how to place a call.

VoIP numbers are not restricted to single devices or single geographic locations. You can use your VoIP number on many different devices, like laptops, tablets, and smartphones. Not only can you use a VoIP number with multiple devices, but you can use these devices simultaneously.

While you can port a number from cell phone to cell phone, you cannot use a cellular number on two different devices at the same time. Unlike landlines, which allow you to use the same phone number on a number of devices simultaneously, you are not restricted to a single location.

With a VoIP number, you can choose your own area code. If you are a New York-based business, and you want to increase your customer base in Florida, you can create a VoIP number with a Miami area code to appear as a local business to prospective clients. To do this with a cell phone or landline, you would have to be physically present in Florida when setting up your number, which is much more expensive and time-intensive.

What Is VoIP?

VoIP is a call service you can use to replace your landline number and even cell phone. Gone are the days where you have one phone number for one device.

VoIP is a top-rated service among small and medium business owners due to its versatility, capability, and business sense. In this article, we will break down why, and how it can benefit your business, whether you are an entrepreneur with a single office or run a large company.

what is voip?

What Is the Difference Between VoIP and a Landline Number

You’re probably wondering what the major differences are when it comes to VoIP and landlines. Here’s what you should know:

VoIP numbers

Landlines are fixed phone services located at specific addresses, while VoIP is cloud-based with no specific address. Landlines use a number that connects to a physical phone in a physical location. If your landline is located in New York City, then your phone number will always be associated with New York.

If you have a VoIP number in New York, you can move that number around. You can make it seem like you are in New York, even if you’re working from California. You can also change the phone number from one state to another. You can create a Florida number too (with VoIP, you can create many, many phone numbers). VoIP even lets you move the number between devices operating worldwide.

Other differences exist between landlines and VoIP in terms of service areas, call quality, and pricing.

But the main difference is the phone number's mobility, which is often the reason businesses and individuals choose one option over the other.

Another difference between landline and VoIP numbers is cost. Landlines cost more. With VoIP services, you can create local numbers for all your office branches or remote workers. This setup allows you to avoid long-distance charges and save money for your business.

With landlines, you will need to register a new line, wait for a service technician to make the physical connections required for a landline in your office or home, and then set up the landline with the local phone company.

VoIP doesn’t have these issues. You can do the same with the click of a button—and continue to scale up users as needed—with minimal disruption.

The Different Types of VoIP Numbers

Several types of VoIP numbers exist that you can use for various purposes. The most popular types of VoIP services include:

There are also different types of VoIP phones that you can buy as well.

The most common type of VoIP phone is the desktop phone. You see this type of phone in sitcoms and movies. There is an Ethernet port, which connects the phone to the local office internet network. You can use the phones to make calls, automate business features, and more.

Wireless phones are similar to desktop phones, but there is no need for a physical cabled connection between the phone and the Internet. This option is great for office workers who want to remain connected while onsite and want the freedom to move around the office.

Another type of VoIP phone that is common to see in offices is a conference phone. The main advantage of a conference phone is the ability to make conference calls with it. This option is excellent if you have a large company and need to run remote meetings with many people at the same time.

There are also several different types of VoIP phone numbers. The most commonly known, although not used much anymore, is the toll number. Toll numbers allow businesses to charge the customer anywhere from a few cents to a few dollars per minute to talk.

Toll-free numbers are more common. Businesses are not looking to fleece customers, and customers are not interested in extra charges beyond the goods and services they are interested in.

You should also consider if you want a local, national, or international number. Many businesses operate local VoIP numbers to connect better with local customers. However, you can also register a VoIP number for a national office, or even an international phone number for worldwide distribution, customers, or suppliers.

Why Businesses Should Use a VoIP Number

Business is not monolithic—it changes with the times, it changes based on new management, and it changes based on project management. Even a seemingly small project, like transitioning from in-office work to work-from-home positions for employees, can dramatically change how a business operates.

The same is true when adopting VoIP or staying with a landline.

Think about it like this. When you first open a business, assuming you rent a physical office location, you will likely route all business calls through a landline that’s based in the building. Employees in different offices may have extension numbers so that suppliers and customers can call them instead of talking to reception every time they call.

In this scenario, you could use either a landline, or switch to VoIP, and your business's daily operations would not change much beyond either being able to take advantage of the extra services VoIP offers, or not.

However, there are times when it makes sense to switch to VoIP. Here are a few:

This last point is one of the most important, and why many businesses switch to VoIP service.

How to Use VoIP Effectively

how to use VoIP

The first thing you should do is analyze your business needs. Any business can add VoIP to their list of resources. However, if you want to use VoIP effectively, you should optimize and automate VoIP services tailored to your needs.

If you want to create a network of traveling salespeople who are reachable at an extension, VoIP can do that rather than requiring you to create a new phone number for each salesperson.

If you want to simplify conference calls, VoIP can do that.

You can also use VoIP to create the appearance of having multiple office locations near geographic markets. Forwarding the calls to a single device for ease of convenience is a simple task that any business VoIP service can provide.

What Are Some Problems/Downfalls With VoIP Numbers, and How to Avoid Them

Using a VoIP number provides both advantages and disadvantages to businesses. While we cover most "problems" regarding the use of VoIP phone numbers in the next section on the benefits and disadvantages of VoIP and VoIP numbers, some issues you should know about using such a number are increasing service costs and reliance on a reliable Internet connection and the disadvantages of increasingly automating your business.

It’s merely a different consumer experience. Using a VoIP phone number provides too many advantages to ignore the value it offers your business.

The Main Benefits and Disadvantages of VoIP Numbers

The Benefits of VoIP Numbers

Benefits of VoIP numbers

The Disadvantages of VoIP Numbers

disadvantages VoIP

These are some of the more well-known benefits and disadvantages of using a VoIP phone number, and some of the common ones you will face.

Looking for a VoIP Number? Ringover Can Help

Two popular ways to find a VoIP number quickly are traditional network-based solutions, and cloud-based solutions. Network-based solutions are generally offered by top-rated cell phone and landline providers nationwide.

But if you want a cloud-based VoIP solution that’s completely scalable—Ringover can help. Our VoIP solutions provide a lot of benefits to your business by making your communications more flexible.

Are you looking for a dedicated business number that comes with all the premium business features you need? Get in contact with a Ringover VoIP specialist today to start your free trial.