logo-line-color Created with Sketch.
Join us! Start your free trial

Professional e-Mail: What's a good business mail address?

Professional e-Mail: What's a good business mail address?
Share on

The average opening rate of a welcome business email is 82%. However, what are the chances of someone opening a business mail that comes from robin@yourbusiness.com compared to robin@gmail.com?
You guessed it right; readers tend to trust emails sent by a brand compared to emails sent from personal IDs. Yes, a with your business domain name is the way to go.

What Is A Professional Email Username?

A username is the business mail ID you use for communication. The username will include your name and a custom domain name.
You need to keep the username professional. You can't send business mail from a funky ID like cool90skid@yourbusiness.com. In short, a professional email username will have your business name in it.

What Are The Examples Of Email Addresses?

Examples of are:

The above-mentioned IDs contain your name and your business domain name.

What's A Good Professional Email Address?

Before answering that question, let us find out some pointers to keep in mind while creating a good :
Keep it Short And Memorable: Even if you have a long name, keep your email ID short to make it memorable.
Make It Pronounceable: Make your email address pronounceable so that there is no confusion when you read your business mail ID either over the phone or in person.
Avoid Diacritics: If your name is written Renée or Noël, just drop the diacritics while creating your business mail ID. Use your name with accent symbols and you are good to go.

Examples Of Email For Businesses

Now, let us find out some examples of a company mail ID for an imaginary person called Jessica Jones Walker. These are some basic guidelines that will help you get started. However, there are no hard and fast rules.

Business Email Address With Full Names

In this case, the would be jessicajoneswalker@yourbusiness.com or jessica.joneswalker@yourbusiness.com. This email ID looks long. If you also have a long domain name, the email ID may not be easy to recall.

Business Mail ID With First Names

These kinds of are suitable for bloggers and solopreneurs. You could just create an ID like jessica@yourbusiness.com and start sending emails. Be sure to use a proper signature that tells the recipient about your role in the company.

Business Mail ID With First Name And Last Name

The most widely used form of business mail address is firstname.lastname@domain.com. We can create an email ID like: jessica.walker@yourbusiness.com. It is better to use a period separating your first and last name rather than adding a hyphen or dash.
You can also create by combining your initials or shortening your names. When creating business mail IDs, always make sure that they are memorable and pronounceable.

Name And Department

If your company has different departments, you could try email IDs like jessica.sales@yourbusiness.com. The downside of having such an email address is that you need to change the ID if the staff moves to a different department or company.

A Generic Business Mail ID

If you need an email address for a shared inbox or a to display on your website and social media channels, go for a generic mail ID. You can use IDs such as contact@yourbusiness.com, info@yourbsuienss.com or hello@yourbsuienss.com
These email IDs can also help reduce the spam you receive in your primary inbox.

Is Gmail A Professional Email Provider?

No, Gmail is not a . You can create personal email IDs with gmail.com extensions.
However, Google is one of the leading business email service providers. You can get your company mail ID from Google by purchasing Google Workspace. You can choose from the below plans:

  1. USD 6 per user for Business Starter
  2. USD 12 per user for Business Standard
  3. USD 18 per user for Business Plus

All the above plans let you create custom email IDs with your domain.

How Do You Write A Professional Email?

There is no magic wand that can write a business email for you. Worry not! Here are a few tips that will help you draft an impactful professional email:

  • Write a good subject line that conveys your message
  • Begin with a proper greeting
  • Include the most relevant information first
  • Refer to your previous conversations if needed
  • Maintain a professional and polite tone
  • Write a proper sign-off message
  • Add a proper signature at the bottom

Before sending the email be sure to check the list of recipients and proofread your message.

There Is More To Business Communication Than Just Emails

Business communications can't just be limited to emails anymore. Whether you are a solopreneur or a small or medium business owner, you will need a professional and robust business communication system to run your company efficiently.
Ringover offers you just that. Purchase a VoIP phone system for a month by paying as low as $19 and start making calls or sending SMSes from any of your smart devices. Since it's a cloud-based solution you can set it up with a few clicks of your mouse and the benefits include:

  • Unlimited calls to 110 worldwide destinations
  • Landline number in 14 countries
  • Video calls and online meetings
  • Custom greetings
  • Call recording and call forwarding

The Bottom Line

To reach and engage your customers effectively, you will need a robust business communication system and strategy. Start by getting a and then pick a VoIP-based business telephone system.
A coupled with a VoIP business communication system can help you take your venture to the global market without creating a dent in your pocket.

Efficient customer support thanks to cloud telephony
Resources | E-Books

Efficient customer support thanks to cloud telephony

Free download

Free Trial Demo Contact us