We Compared 10 Best Meeting Assistant AI

In today's professional environment, maximizing time is more critical than ever. With calendars full of meetings, crucial details can easily be missed. This is where a meeting assistant AI becomes invaluable. These intelligent tools significantly improve productivity by automating tasks like transcribing conversations, creating summaries, and outlining action items. This allows teams to focus on the dialogue instead of note-taking.

This article will compare the 10 leading AI meeting assistant tools available in 2026. Our goal is to provide a clear comparison to help you select the ideal solution for your business needs.

Table: Best AI Meeting Assistant Tools

*Prices updated January 2026.

The Top 10 Best AI Meeting Software Solutions

Here is a detailed examination of each of the top 10 solutions, including their features, pros, and cons.

1. Empower by Ringover

Empower by Ringover is a comprehensive conversation intelligence solution from a leader in enterprise communications. It is designed to analyze both video meetings and phone calls, providing a holistic view of team interactions. Key features include automatic and highly accurate transcription, AI-powered summaries, sentiment analysis, and topic identification. Empower integrates with Ringover’s videoconference software. It gives managers full visibility into team performance, assisting with targeted coaching. Its powerful AI meeting transcription capabilities make it a top choice.

• Pros: Very fast, high-precision transcriptions, and compatible with major video conferencing tools.
• Cons: Transcription is available after the meeting, not in real time.
• Pricing: $69 per user/month.

2. Otter.ai

Otter.ai is a well-known tool, recognized for its real-time transcription and collaborative features. It can display live captions during a meeting, improving accessibility. It is built to automate note-taking for interviews, lectures, and team meetings[1].

• Pros: Offers real-time captioning, is easy to use, and is quick to implement.
• Cons: Some users report issues with customer service, and the billing structure can be unclear.
• Pricing: Free plan available; paid plans start at around $17 per user/month.

3. Fireflies.ai

Fireflies.ai is an AI meeting assistant focused on automated note-taking and CRM integration. It can join calls on VoIP or video platforms to transcribe and summarize discussions. It also extracts action items and other information to streamline follow-up tasks[2].

• Pros: Strong CRM synchronization capabilities that help automate data entry.
• Cons: Automation has some limitations, particularly with certain Google products.
• Pricing: Free plan with limited features; paid plans begin at $18 per user/month.

4. Avoma

Avoma serves as both an AI meeting assistant and a conversation intelligence platform. Its features include automatic note-taking, meeting scheduling, and conversation transcription. It aims to manage the entire meeting lifecycle, from planning to follow-up[3].

• Pros: Good automation features and an easy onboarding process for new users.
• Cons: Users have noted that transcription accuracy can be inconsistent.
• Pricing: Free plan available; paid plans start at $24 per user/month.

5. Gong.io

Gong.io is a conversational analysis software designed primarily for sales teams. It excels at accurately identifying topics discussed in sales calls and tracking competitor mentions.

• Pros: Supports multiple languages and has a wide range of integrations.
• Cons: Can be slower than competitors like Empower and has a steeper learning curve.
• Pricing: Available on request only.

6. Leexi

Leexi is a conversational AI tool developed in Belgium. It provides automatic transcription and summaries in multiple languages. It also includes tools to assist in preparing follow-up emails and taking notes.

• Pros: Includes a built-in note-taking feature.
• Cons: May have inaccuracies when identifying conversation topics.
• Pricing: Available on request only.

7. Zoom AI Companion

Zoom AI Companion is the native AI tool for the Zoom platform. It is designed to assist sales teams by offering quick summaries and smart recordings during meetings.

• Pros: Easy integration and high reliability within the Zoom ecosystem.
• Cons: Lacks full transcription capabilities, and its use cases are mostly limited to sales.
• Pricing: Included with Zoom's paid products.

8. Microsoft Teams

Microsoft Teams has built-in AI features within its video conferencing tool. These include real-time captions and, with advanced plans, live translation.

• Pros: The reliability of the Microsoft ecosystem.
• Cons: Does not offer advanced conversation intelligence and may have bugs depending on the operating system.
• Pricing: Plans begin at $4 per user/month.

9. Google Meet

Google Meet is a dependable video conferencing solution with native AI features like background noise reduction. It also provides real-time captions for accessibility.

• Pros: Seamless integration with Google Workspace and a capable free version.
• Cons: Lacks a native call summary feature, requiring a third-party tool like Empower for full analysis.
• Pricing: Paid plans begin at $6 per user/month with an annual commitment.

10. Fellow.ai

Fellow is a privacy-first AI meeting assistant for modern teams that require high security. It is SOC 2 and HIPAA compliant and uses bot-free recording to keep data secure[4].

• Pros: Strong security and governance controls, plus multi-platform recording.
• Cons: Geared toward mid-sized and enterprise teams, which may not fit small businesses.

Pricing: Enterprise-focused, pricing available on request.

What is an AI Meeting Assistant?

An AI meeting assistant is a tool that uses artificial intelligence to record, transcribe, and analyze meetings. It acts as an intelligent participant in your calls, ensuring no detail is overlooked. By using advanced speech-to-text technology, it converts spoken words into a searchable, written record.

Its core functions include:

• Generating accurate transcriptions: It creates a written script of the entire meeting.
• Creating summaries: It automatically condenses the discussion into a summary of key topics.
• Identifying action items: It pinpoints assigned tasks, clarifying responsibilities.
• Providing conversation analysis: It can analyze sentiment and speaking ratios.

These assistants integrate with popular video conferencing platforms such as Google Meet, Microsoft Teams, and Zoom. A quality best meeting assistant can uncover actionable insights directly from your video calls.

So, Which is the Best AI Tool for Your Video Meetings?

While many AI tools can save time, Empower by Ringover stands out with its speed, accuracy, and advanced features. It moves beyond simple transcription to deliver deep, actionable insights that help teams improve. Its sentiment analysis reveals customer emotion, while automatic recommendations provide clear next steps.

Empower’s integration allows you to analyze both phone calls and video meetings on one platform, giving you a complete view of all customer conversations. For companies that want to use conversations for growth, having the right meeting transcription software is vital. The best tool does not just report what was said, it provides the intelligence to enhance what you say next.

Ready to unlock the insights in your conversations? Try Empower for free today!

AI Meeting Assistant FAQ

What is the best AI to summarize meeting transcripts?

Empower by Ringover is an excellent choice for summarizing meeting transcripts. It captures audio, automatically transcribes it, and generates a detailed summary. This includes sentiment analysis and a list of topics discussed, offering a complete overview of the conversation. This makes it a top-tier AI assistant for any business.

Can AI take notes during a meeting?

Yes, AI meeting assistants are designed to take notes for you. They do this by automatically transcribing the conversation. The best tools also generate summaries and highlight key discussion points and action items, ensuring no critical information is missed[5].

How do I access transcriptions and summaries in Ringover?

You can access call recordings, transcriptions, and summaries directly in your Ringover Dashboard or WebApp. For AI features to work, calls must meet a minimum length (10 seconds for transcriptions, 2 minutes for summaries). To find them, navigate to the "Call Log," select the relevant call, and view the transcription details.

What is the best AI assistant for meetings?

It depends on your stack and what you want the assistant to do (notes, summaries, action items, recordings, CRM sync, or coaching). Here are common “best pick” scenarios:

• Best for Microsoft 365 + Teams: Microsoft Copilot (strong integration with Outlook/Teams and enterprise controls).
• Best for Google Workspace + Meet: Tools that integrate tightly with Google Calendar/Meet and shareable Docs workflows.
• Best for cross-platform meeting notes + action items: Dedicated AI meeting assistants that work across Zoom/Teams/Meet and generate summaries, tasks, and follow-ups.
• Best for revenue teams: Meeting assistants that push call/meeting insights into CRMs (Salesforce/HubSpot) and support coaching/QA.

The “best” choice comes down to: your conferencing tools, data/privacy requirements, and whether you need CRM/PM integrations or just clean summaries.

What is an AI meeting assistant?

An AI meeting assistant is software that supports before, during, and after meetings by automating tasks such as:

• Recording and/or transcribing conversations (where legally permitted)
• Creating summaries and structured meeting minutes
• Extracting action items, owners, and deadlines
• Highlighting key decisions and questions
• Sending follow-up emails or syncing tasks to tools like Slack, Asana, Jira, or a CRM

Some assistants also offer analytics (talk-time balance, topic tracking) and coaching insights for sales or support teams.

Can ChatGPT do meeting minutes?

Yes, with a caveat. ChatGPT can produce meeting minutes if you provide meeting content (a transcript, notes, agenda, or a recording transcript generated elsewhere). It can:

• Summarize discussions
• List decisions and action items
• Format minutes in a consistent template
• Draft follow-up emails

However, ChatGPT on its own doesn’t automatically “join” meetings unless you use a dedicated meeting assistant or a workflow that captures the transcript and then routes it to ChatGPT. Also, for sensitive meetings, you should use approved/secure workflows and avoid pasting confidential data into tools that aren’t cleared by your organization.

How is AI used in meetings?

AI is used across the meeting lifecycle:

Before the meeting

• Agenda creation from email threads or prior meetings
• Suggested participants and prep briefs (context, account history, open tasks)

During the meeting

• Live transcription and speaker detection
• Real-time prompts (key questions, missing details)
• Translation/captioning (in some tools)

After the meeting

• Auto-summaries and minutes
• Action items and task creation
• Follow-up drafting and scheduling
• CRM updates (logging notes, next steps, deal risks)

Used well, AI reduces admin time, improves follow-through, and makes meetings more searchable and accountable.

Citations

• [1]https://kripeshadwani.com/best-ai-meeting-assistant
• [2]https://www.meetjamie.ai/blog/ai-meeting-assistant
• [3]https://www.avoma.com/blog/the-5-best-ai-meeting-assistants-notetakers
• [4]https://meetingnotes.com/blog/fellow-ai-review
• [5]https://krisp.ai/blog/best-ai-meeting-assistant

Published on January 20, 2026.