Understanding and Filtering Your Call Statistics

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Call statistics help you improve how your teams' performance is analyzed. 📈 Filter your call statistics to analyze the performance of a user or a group of users for example. You’ll then be able to more effectively monitor essential performance indicators on your teams and produce detailed reports. 📝



Step 1: Understand your call statistics

Step 2: Filter your call statistics

1 - Filter all call statistics

2 - Filter call statistics for your IVRs



Step 1: Understand your call statistics


🖥️ From your dashboard, go to the “Call statistics” section of the “Statistics” menu.

This will allow you to view all statistics on your calls 📊 :

  • Number of outgoing and incoming calls (answered and missed, processed or not) over the given period
  • Duration of all outgoing calls and incoming calls picked up over the given period
  • Service Level : rate of answered calls
  • Wait time : average waiting time before a call is answered
  • TMC in : average communication time for incoming calls
  • TMC out : average communication time for outgoing calls


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You also have the option of viewing your statistics as graphs 📈. Change the type of graph (line, area or bar) along with the call data to display, then select the interval for which you want to display this data.

You can also view call statistics by user. Choose the data to display by user then drag your cursor over the user's graph to see their call details:

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Step 2: Filter your call statistics


1 - Filter all call statistics


You have the option of filtering your call data so that only activity on your IVRs or direct lines over a given period is displayed.

To do this, click on "modify filters” and choose whether you want to display statistics for all calls, only IVRs, only direct lines, or customize your filters, then define the period for which you want to display data:

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You can filter calls even more precisely, deciding to display or exclude certain calls, defining how you want transfers to be considered, or even filtering calls by assigned tags 👁️ :

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22 - Filter call statistics for your IVRs /span>


You can also expand an IVR’s branching structure and filter by one or more transfers, or even a particular number if there are several.

To do this, click on "More" next to the name of the IVR, choose the transfer(s) and the number(s) for which you want to refine your filters, then select "Refine search":

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If you choose to display only IVR call data, 3 additional types of data will be suggested 📊 :
  • lthe reasons why your calls were missed
  • the average time before call abandonment (and the maximum time before abandoning)
  • call statistics for users associated with your IVR


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Here are the terms used for the call statistics of users associated with your IVRs 💬 :
  • OUT: lthe number of outgoing calls made with the IVR number
  • ANSWERED:the user answered the call
  • TOOLATE: 2 users picked up at the same time
  • CALLANSWERED: the user missed the call but the call was picked up by another user
  • REJECTED: the user rejected the call
  • INCALL: the user was already on a call
  • SNOOZE: the user was unavailable
  • PLANNING: the call came in outside the user's hours
  • NOTCONNECTED: the user was disconnected

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    Now you know how to analyze your call statistics to continuously improve your teams’ performance. 🎉
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